Your Club's
Command Center
ClubPilot brings your membership, billing, compliance, and service projects into one clean platform — purpose-built for Rotary clubs.
THE CHALLENGE
Running a club shouldn't feel like a second job
Chasing dues manually
Hours spent sending individual reminders, tracking who paid, and reconciling amounts in spreadsheets.
Excel-driven accounting
Club and trust accounts managed across multiple files, with no single source of truth.
Compliance fire drills
Scrambling at year-end to check what's filed, what's pending, and who was supposed to do it.
Coordination chaos
Meeting reminders, project updates, event RSVPs — scattered across phone calls, groups, and memory.
PLATFORM
Everything your club needs
One platform. No spreadsheets. No confusion. Built specifically for the way Rotary clubs actually operate.
Members
Manage your full roster — roles, contact info, attendance, and membership history in one place.
Billing & Invoicing
Automate dues collection with customisable fee plans, instant PDF receipts, and a real-time ledger for both club and trust.
Email & Reminders
Send targeted emails and automated payment reminders without lifting a finger.
Compliance
Track filings, deadlines, and pending actions so you're never caught off guard at year-end.
Projects & Service
Plan, track, and report on service projects with budgets, tasks, and volunteer hour logging.
Social Media
Schedule and share club updates and project highlights across Facebook and more.
Donations
Accept and track charitable contributions with proper receipts and donor records.
Calendar & Events
Organise meetings, events, and RSVPs in one shared club calendar — always in sync.
Reports
One-click reports for district submissions, AGMs, and internal review — always ready.
GETTING STARTED
Up and running in days, not months
Request a Demo
We walk you through the platform and understand your club's specific needs and workflows.
Set Up Your Club
Import your members, configure billing, set up fee plans — we help you every step of the way.
Start Managing
Your club runs smoother from day one. Members, money, meetings — all in one place.
Built by a Rotarian, for Rotarians
“As a Rotary member, I lived the same chaos — chasing dues manually, managing accounts in Excel, scrambling for compliance at year-end. I built ClubPilot so every club can spend less time on admin and more time on what truly matters.”
— Founder, ClubPilot
Ready to simplify your club?
Let us show you how ClubPilot can save your team hours every week.
Request a Demo